Admation 3.134 Release Notes

This document outlines the new features, improvements, bug fixes and other tasks included in this admation release.

Release Overview The focus of the release was to introduce an updated New Project and New Approval  Request workflow. We also introduced an improved Project Status Widget, and fixed a lot of bugs.

Improvements

AD-22926 Improve the New Project and New Approval set up screens 

One of the first tasks that many admation users perform is to create a new project, or add an approval request to an existing project. While that process wasn’t hard to do, there was 

no real guidance and some users felt lost as they wandered through it. To counter this, we have updated this workflow to be more guided and intuitive.

For most organisations, starting a project means filling in some mandatory and optional metadata, and perhaps adding or uploading some deliverables to submit. Each of these is now stepped through in a clear and concise manner.

For organisations who start with a brief, this can easily be inserted at the start of the workflow so that data is entered once in the brief and automatically applied to the project where possible.And if you are unable to work something out, we now also provide direct links to the 

relevant user guides for each screen. We have created videos to guide you through the New Project Creation process  (https://vimeo.com/1240596661), and the new Approval Submission process (https://vimeo.com/1240597357).

AD-22610 Project Status Widget > Include empty and unsubmitted deliverables 

The status widget provides a visual overview of a project’s approval progress. Green indicates approved requests, orange indicates requests awaiting a response, and other 

colours represent the remaining approval states. Previously, the widget reflected the approval status of artwork and documents across a project and its deliverables. However, this could be confusing for managers using the 

widget to determine which projects were on or off track. We have now updated the default status widget to show the overall status of each deliverable, using the following statuses:

• Empty – No artwork has been uploaded

• Unsubmitted – Artwork has been uploaded but not submitted for approval

• Approved

• Pending

• Conditionally Approved

• Changes Requested

The Status Widget now includes the overall status of each deliverable

AD-23586 Enable the new Approval Centre for external approvers

If an approval request is sent to an external approver (one who doesn’t have a user account in the system), they will now be shown the new Approval Centre as opposed to the old Full Screen Approval View.

AD-23416 Approval Submissions > Add a “Use Previous” option

When submitting an approval request, the submitter can add a message which the approvers are able to see. However, if one of the early approval levels requested changes, then users on subsequent approval levels would not have seen that message and it would need to be typed again when submitting the next revision of work. We have now added a “Use Previous” button which copies the message applied to the previous revision into this submission. 

When submitting subsequent revisions of work, any message applied to the previous revision can be quickly 

copied here.

AD-23365 Global Messages List > Scrolling message list does not also scroll the selected message

We have updated the UI in the Global Messages list so that the selected message does 

not scroll off the screen as you scroll through your full list of messages.

AD-23238 Email template > Add a custom disclaimer to the emails

We have added a way to customise the emails sent from admation to include a disclaimer suitable to your organisation. If you would like to know more about this, please contact your Customer Success Agent and they will be able to assist in configuring this.

AD-23505 Admin > AI Compliance Checker > Add ability to export Compliance Rule Sets

Compliance rules sets can now be exported as CSV files and saved in a user’s file system for future reference if needed

AD-23506 Admin > AI Compliance Checker > Read-only view of the Compliance Rule Sets

Compliance rules sets, at their most basic, describe a list of issues that could cause a submission to fail the AI Compliance Check. The compliance sets are maintained by Simple staff as even a change of word can have a great effect on the response that the compliance checker gives. However, this meant that users felt like they had no visibility over the rules that were being applied to their work. We have now added a read only version of the Compliance Rules Sets so that users are able to view them and understand what is being asked of the AI system.

Bug Fixes

AD-22979 Approval Centre > Cannot copy text from the Submit Decision modal

Users can now copy and paste text within the Submit Decision modal in the Approval Centre.

AD-23318 Approval Centre > Cannot batch apply a markup more than once

When applying markup to a batch of approvals, the batch markup modal can now be opened and used multiple times. Previously, buttons and checkboxes became unresponsive after the modal was reopened.

AD-23161 Approval Centre > Disable the Forward options for approvals

The settings to disable Forward for Approval and Forward for Feedback are now applied 

consistently throughout the interface.

AD-23150 Approval Deadlines being converted to Melbourne time under certain conditions

Approval deadlines are now retained in the correct time zone when a deadline is added to an approval level before its approvers.

AD-23482 Admin > Compliance Rule Sets > Cannot upload file to generate a rule set

Compliance Rule Sets can once again be created by uploading a file.

AD-23157 Global Approvals List > Mark As Unread does not work

Approval requests can now be successfully marked as unread from the Global Approvals List.

AD-23251 Ad Storage/Asset Library > Missing tool tips for batch actions

Tooltips are now displayed correctly for the Add to Cart and Download buttons when multiple assets are selected.

AD-23322 Rich text editor > Spell checker not working

The spell checker now correctly identifies spelling errors within the rich text editor.

AD-23417 Rich text editor > Upload image button hidden

The image upload button is once again available in the rich text editor

AD-23515 Resource Manager > Allow Resource Templates to start at a past date

Resource Templates can now be applied with a start date in the past, allowing them to be used on projects that have already started.